A Development permit (DEV) is required for work in the right of way or easement for any development in the City of Arvada that has been approved by the Development Engineer for construction. This permit will be issued once we have signed construction plans, an escrow or letter of credit (LOC) for the public improvements, an issued site disturbance permit (if necessary), appropriate engineering reports and a Project Coordination Meeting has been held. This permit will include applicable public improvement types and quantities according to the signed construction plans. These types of improvements can include wet utilities, flatwork, asphalt patching, paving, overlay, subbase, subgrade, milling, street degradation fees, public signs, striping, pavement markings, etc.The permit application will be created by the City of Arvada Warranty team and emailed to the developer/general contractor once you have met the above requirements.
Escrow or Letter of Credit
Escrow or Letter of Credit (LOC): Developers are required to provide an escrow in the amount of 100% of the estimated cost of public improvements via cash or letter of credit. When the developer successfully completes the public improvements and initial warranty is initiated, the City will retain 20% of the certified construction costs and release the remainder of the escrow back to the developer. The City will retain 20% of the certified construction cost of public improvements to ensure that the public improvement meets the City standards through the warranty period. The City of Arvada Standard Letter of Credit form can be found under Resources on this page.
Project Coordination Meeting
Before a Development permit will be issued:
- All interested parties must attend a Project Coordination Meeting. This ensures you have the information on how the City will interact with you and/or your Municipal General Contractor to make the inspections and warranty process run smoothly. The Engineering Coordinator will schedule this meeting for you once we have received signed construction plans, an approved escrow or letter of credit, a site disturbance permit has been applied for (if necessary) and the appropriate reports (traffic study, soils/geotech report, final utility report and final drainage report). *Please note, these meetings will only be held via Zoom on Thursday mornings between the hours of 8am and 12pm and must be scheduled 5 business days ahead of time once all requirements have been met.
How do I apply for these permits
The permit application will be created by the City of Arvada Engineering Coordinator and emailed to the developer/general contractor once we have signed civil construction plans, an approved escrow or letter of credit (LOC), a site disturbance permit has been applied for (if necessary) and a Project Coordination Meeting has been held. The completed application (which must include job value for collection of sales and use tax, see below for more information) will need to be signed by the developer/general contractor that carries an active Municipal General Contractor license and submitted back to firstname.lastname@example.org. If the developer and the general contractor are different a General Contractor sign on form will also need to be submitted. Permit applications must be accompanied by a traffic control plan where necessary to complete the work. Also, if CDOT permits are required, these must be submitted with your application.
The permit fees will be assessed according to the current adopted right of way fee schedule. These fees will also include sales and use tax collected off of the job value associated with these public improvements and appropriate traffic control plan review fees.
How do I pay for these permits
Once the Project Coordination meeting has been held and your traffic control plan (if necessary) and permit application have been approved, you will be notified by email that the permit is ready for payment. This permit can be paid for by logging into your AEC account at www.arvadapermits.org/etraki3/. Once the permit fees have been paid, your permit status will be set to Field Meeting Required.
Field meetings are required prior to starting public improvements
Field Meetings: Once the Project Coordination Meeting has been completed, the DEV permit along with necessary traffic control plans is approved and paid for and a site disturbance permit has been issued and has had an initial passing inspection, the Municipal General Contractor must request a Subsurface Field Meeting before utility inspections can be scheduled on the DEV permit. The Contractor/Developer can request a Surface Field Meeting once utilities are installed and the proper reports (concrete and asphalt mix designs, compaction reports, final pavement design and traffic materials) have been submitted and approved. These reports and submittals must be emailed to email@example.com as soon as possible so they can be routed and reviewed. Once all required reports and submittals have been approved you can request your field meeting at least 5 business days prior to this meeting being scheduled.
- Subsurface Field Meeting (Utilities): Upon payment of the (DEV) permit and above requirements and prior to any utility inspections being scheduled, the Municipal General Contractor shall request within 5 business days of the meeting, a Subsurface Field Meeting through firstname.lastname@example.org This meeting will cover protocols for the construction of subsurface infrastructure. The Engineering Coordinator will choose one of the three available time slots on the Project Coordination/Field Meetings Calendar (Thursday mornings each week 8:00am - 9:00am, 9:30am - 10:30am, or 11:00am - 12:00pm) and email out the invite to all interested parties.
- Surface Field Meeting (Concrete, Asphalt and Traffic Devices): The Municipal Inspector will continue with weekly field meetings with the Municipal General Contractor and applicable subcontractors. When the development is getting ready for surface improvements and at least 20 business days prior to a meeting request, the Municipal General Contractor will need to submit to email@example.com the appropriate reports for approval (pavement design, asphalt mix designs, concrete mix designs, compaction reports, traffic materials, etc.). Once all reports and submittals are approved the Municipal General Contractor can request within 5 business days of the meeting, the Surface Field Meeting. This meeting will cover protocols for the construction of surface infrastructure. The Engineering Coordinator will choose one of the three available time slots on the Project Coordination/Field Meetings Calendar (Thursday mornings each week 8:00am - 9:00am, 9:30am - 10:30am, or 11:00am - 12:00pm) and email out the invite to all interested parties.
- Additional Information -
Sales and Use Tax
In order to efficiently serve our community the City of Arvada Engineering Division started collecting use tax on every right-of-way permit at the time of permit issuance in 2019. This change simplifies the tax payment process for both contractors and the City as taxes will be collected up front instead of after the project has been completed. These fees are calculated on the job value provided on your application. Sales and Use Tax is required by law on all materials and equipment incorporated in or used in the performance of the work. The contractor/developer is subject to audits on these taxes. Once the permit is issued, please use the permit when purchasing goods and materials for your project. If you are an Arvada Business License holder you can submit your Business license number for quarterly reporting. If the project is tax exempt, you will need to include your project specific tax exempt form.
Inspections are completed on a daily basis Monday through Friday between 8am and 3pm, and must be scheduled online by 6 a.m. of the desired day of inspection. To schedule inspections please visit www.arvadapermits.org/etrakit3/ and login with your Arvada Contractor license (AEC #) and password. Please note, inspections can not be scheduled until you have had your initial subsurface field meeting and the inspector has approved the DEV permit for "Under Construction".
*Special Inspection Requests:
Work that will be inspected during non-city business hours needs to be requested and approved. Please send your inspection requests to firstname.lastname@example.org at least 1 business day prior to your desired work date.