Section 6.6 of the Arvada City Charter establishes the position of the City Clerk and states that the City Manager, with the approval of City Council, shall appoint a City Clerk who shall be custodian of the City Seal. The City Clerk’s office performs various functions that fall within four program areas:
The City Council Administrative Support program provides the following support services to City Council: weekly agenda packets; meeting minutes; event logistics and arrangements; maintenance of policy manual; calendars; legal postings and publications; staff support for meetings; boards and commissions.
The Content Information Management program provides the following records and information management services to City Council, City Departments and the citizens: codified ordinances; document management and scanning; recording of documents; maintaining city files; open records requests; records management; maintenance of archival facilities; information requests.
The Elections program provides the following voter assistance and election services to candidates and citizens: conduct of city elections; business improvement districts; city council candidate certifications; city council candidate manuals and consultations; preparation of election ballots; election campaign finance report reviews and filings; election results certifications; initiative/referendum petition signature verifications; mail ballot drop off sites and customer inquiry responses; redistricting coordination and maps.
The Licensing and Passports program provides business licensing and passport application services to business owners and citizens in the following areas: amusement device licenses; film permits; kennel licenses; liquor establishment licenses; special event liquor permits; trash hauler licenses; renewals of all license areas and consultations with applicants; passport applications, photos and inquiries.
The Arvada City Clerk is Christine Koch.