City Clerks Office Online Search Instructions

Help for FullText Searching and viewing the images: 

If you are using Quicktime for your TIF viewer you will only be able to view the first page of the downloaded image.

To get around this, you can do the following:

1. When the Windows dialog is displayed that gives you the option to "Save" or "Open" the image, choose "Save" and save it to your local drive (e.g. Desktop, My Documents, etc.)

2. Then do a right mouse click on the file and select "Open With" and use a different image viewer that offers more flexible options.

Help using the Content Search Tab:

The Content Search tab enables you to create a complex full-text search without knowing specific search operators and syntax.  

To perform a full-text search:

The Exact Phrase:

Enter two or more words. The results returned will contain the text exactly as it is entered. For example, searching for "Fourth Quarter Financial Report" will only return documents containing the exact phrase "Fourth Quarter Financial Report".  

If you want to search for commas ( , ) in the exact phrase, the commas must be preceded with a backslash character ( ). For example: "First, Second, and Third".  

Do not use apostrophes ( ' ), brackets ( ), or the less than and greater than ( < > ) characters in the Exact Phrase field.  

All of These Words: Documents with every word entered will be found.  

Any of These Words: Documents with any of the words entered will be found. For example, if you enter "fourth; quarter; financial" the search will return documents that contain "fourth", "quarter", or "financial".  

Nearby Words: Documents with all these words specified but separated from each other will be found. For example, entering "sequoia; park; acres" would find a document with the following sentence, "Sequoia National Park consists of more than 400,000 acres." Using the Specify Range field, you can set how many words apart the search words should be located.  

Not These Words: Enter words you do not want the returned documents to contain. This option works in conjunction with the search fields above. For example, if you want to find a document that contains the phrase "tax cut," but does not contain the word "welfare," enter the phrase "tax cut" in The exact phrase field, enter the word "welfare" in the Not these words field.  

Boolean Search: If you are familiar with Boolean search operators, you can enter your own full-text search.

Below are a few examples of search criteria that are acceptable in the Boolean Search field of the Content Search tab. The DM Webtop will convert the criteria and send a query to the DM server.  

Operator  Description   

WORD Operator  Searches for a word.   

AND Operator  Searches for documents containing all of two or more search terms, and provides relevance-ranked results.   

OR Operator  Searches for documents containing one of two or more search terms, and provides relevance-ranked results.   

NEAR/n Operator  Searches for information containing two or more words within n number of words of each other, where n is an integer.   

NOT Operator  Searches for documents based on evidence not found in the documents.   

PARAGRAPH Operator  Selects documents that include all of the search elements you specify within the same paragraph.   

PHRASE Operator  Searches for information containing two or more words in the same phrase.   

SENTENCE Operator  Selects documents that include all of the search elements you specify within the same sentence.   

THESAURUS Operator  Expands the search to include the word you enter and its synonyms. 

Note: The single character Boolean search operators described in this topic cannot be used in a Quick Search or when using a DM e-Clip plug-in.  

hotel & reservation

searches for: hotel AND reservation

hotel | reservation

searches for: hotel OR reservation

hotel & ^ reservation

searches for: hotel BUT NOT reservation

hotel % reservation

searches for: hotel NEAR reservation. This operator behaves similarly to the AND ( & ) operator. It will return documents that contain both search terms in the document, no matter how near the terms are to one another.

Note: Enter only a single space before the % operator.

hotel %/n reservation

searches for: hotel NEAR n WORDS OF reservation. Specify a value to determine how close the search terms are to be to one another. For example, searching for hotel %/5 reservation will return documents where the terms "hotel" and "reservation" are within 5 words of one another.

Note: Enter only a single space before the % operator.

"hotel reservation"

searches for: PHRASE containing hotel and reservation

hotel|(reservation & deposit)

searches for: hotel OR BOTH reservation AND deposit  

Search In: Select Search Profile to search fields on the Document Profile. Select Search in Content to perform the full-text search against a document's contents.  

4. Click Search to run the content search. Click Clear All to clear each field on the Content Search tab.

The documents that match your search are displayed in the Search Results tab.